Hello everyone and welcome to this webinar. I'm Kathy Sekula from Duquesne University in Pittsburgh, Pennsylvania, and I really am looking forward to working with all of you on these abstracts and hoping that this is a very helpful presentation for you today. We'll be repeating some of the things, but I do want you to know that this will be recorded and so you will be able to access it again later. Okay. And hello, I'm Julie Valentine and I'm in Utah with the greatest snow on earth. Actually fairly sunny day today. I am associate dean and professor at Brigham Young University in Provo, Utah. I live in Salt Lake. I'm also a forensic nurse with Wasatch Forensic Nurses. I do research on sexual assault and criminal justice system response to sexual assault and violence against women. And we're really excited about this webinar and we hope that there are some helpful tips and tools that you will learn. And I'll turn it over to Dr. Miyamoto. So hello everybody. I'm Sheridan Miyamoto. I am an assistant professor at Penn State University and the director of the Sexual Assault Forensic Examination Telehealth Center at Penn State in the College of Nursing. And I think what I'm most excited about is to see how many new people we can encourage to really come and share your expertise. And we're trying to make sure that this part is not daunting. It doesn't prevent people because I think so many people have great, great things to share, not just research, but clinical based knowledge that you can share with our group as well. So looking forward to putting this on and seeing what abstracts come from it all. Okay. Okay. Next. Okay. All right. The title of our conference today is to share your expertise demystifying the IFN conference abstract submission process for poster and podium presentations. Next. Okay. And as a disclosure, the planners, presenters, and content reviewers of this course disclose no conflicts of interest. Upon signing in on the attendance sheet, attending the course in its entirety due to the criticality of the content and completing the course evaluation, you will receive a certificate that documents the continuing nursing education contact hours for this activity. The International Association of Forensic Nurses is accredited as a provider of nursing continuing professional development by the American Nurses Credentialing Centers Commission on Accreditation. So our learning outcome for today is that upon completion, 80% of you and others who will watch this presentation later will report an increased level of comfort with preparing an abstract for a research poster or a podium presentation. Next. So when we, as we begin, and we're going to be talking about the call for abstracts, and we're going to be talking about the whole process. But what I'd like to say first and foremost is find a mentor, who that may be will vary among you. So find a colleague, a faculty, fellow faculty member, a fellow clinician, but somebody who's willing to help you get started. If you know somebody that is, if you have somebody that is an expert in the area that you are planning on proposing this abstract for, that that person may help you just by reading it, or you may even want to collaborate with them and the two of you or three of you present an abstract that you would like to present together. So find someone and find someone early. The call for abstracts is out already, so start to think about it. Don't look at the date that it's due and say, oh I have plenty of time, I'll do it, you know, that week's not going to be busy, I'll do it then. Get started right away and have that target date that when it's due, write on your calendar and be reminded of it often. So now if you do identify a mentor, maybe you already have a mentor, somebody that you're working with on a research project or somebody that you are working in clinical with, that you've identified a problem that you want to talk about and that you've done a review of and that you know a lot about. So then you want to start and start to work together and be open to critique. That's one of the things that when you're first starting to, if you're just writing an abstract for the first time, you may not have gotten a lot of critique or if you have not published yet, although you probably have gotten lots of critiques on papers you've written for courses that you've taken, but be open to critique. So you want somebody to really give you honest, their honest critique of what makes sense to them, what doesn't make sense to them, how you can clarify things. So again, start early. And one of the mistakes that many people make in a call for abstracts or a call for proposals is that they don't read it in its entirety before starting to work on it. So once you get on IFN's website, look for the call, it's up there, and then start to read through it. A lot of us just, you know, print it out and then just sit down and read it by hand and highlight areas. You want to know what are the requirements for the abstract. So read that very closely so that you have that in the back of your mind while you're writing. Follow the formatting guidelines required by the conference. For IFN, it may be very different from another conference that you go to. So that's why it's important that you read the call for abstracts very closely and that you format your abstract and follow those guidelines. You have to decide whether your presentation will fit a 30-minute research evidence-based session or a 90-minute concurrent session, or do you want to submit it as a poster session? So you want to outline your plan. You want to say, this is where I want to go with this. Next. So choosing a topic. This is not all that difficult because if you're thinking of writing an abstract, you have an idea in mind. It's how you write that down that makes the difference as to attracting an audience. What will be of interest to your audience? What is it you want to get across to them? If you're coming from a clinical perspective, how are you going to describe that presentation, that abstract, that this is what I want you to know? How will you do that clearly and concisely? And how can you catch the audience's enthusiasm? The other presenters are going to go into this in even more detail, but we need to think about how does somebody reading through the list of abstracts that are available, these are the things that they can attend while they're at the conference. So you want yours to stand out in such a way that you know, well, if I'm from a clinical perspective, these are the clinical people, the audience of clinical clinicians that I want to reach. So I want them to be able to read the title of the abstract, and it makes sense to them that, oh, you know what, this is something that I've been thinking about in clinical too, and so I want to attend this presentation, or I want to make sure that I read this poster. And also what's new about my topic? So if you've been going to IFN, the IFN conferences over the years, you have a pretty good idea of what has been presented in the past, and how they've been presented. If you haven't been going, and if you're new to IFN, if you're new to the conference, go to the IFN website, hopefully you're all members of IFN, and you'll go to the IFN website and pull up some of the descriptions of past conferences, and you'll get an idea of what's been presented, and some of the titles that people use. Now, just from a personal perspective, I can say that there are times I read through, and I say to myself, what on earth could this be about? Because it's kind of an off-the-wall title. So you can decide for yourselves if you want it to be something catchy in an odd sort of way, or whatever, but my recommendation at this point is pretty much you want to make it so that the person knows what it is you're presenting, and also you've written it in such a way that they just say, this really sounds interesting. I think I'm going to go to this presentation, or I'm going to make sure I see this poster. Next. All right, so how is an abstract for a poster different from a podium presentation? Well, sometimes they're not different at all, but with an abstract for a poster presentation, you may be, you may want to just introduce a research project that you're beginning to work on. So it's not something that you have completed yet, but it is something you have been approved through your IRB, you're starting to collect data, you're starting to see whether this is really working out as a feasible study. Whatever it is you want to present regarding that research, you can do that in a poster. However, when you're doing a podium presentation, especially if you're talking about a clinical proposal, a clinical QI project that you're doing, or an actual research project that you're doing, you would want to have data and findings available for that podium presentation. And then also when you're thinking about the podium presentation, as I said in a previous slide, it can be for 30 minutes or it can be for 90 minutes. So think about how much time you need for the presentation that you want to give. So if it's going to be just you, and you pretty much have everything in place, and you think, you know, 30 minutes is plenty of time, I can take 20 to 25 minutes presenting my findings of my research, and then we'll have 5 minutes, 4 or 10 minutes for questions from the audience. There are times when one person has fulfilled a 90-minute presentation, but that's pretty hard to do if it's just one person. But again, it depends on what it is you want to present. So what you might do for a 90-minute concurrent presentation is you might work with two or three others. Right now, we have one of the A&E SANE grants and from HRSA, and there are some of us who present together when we go to conferences. So we may have three different universities who have the HRSA grant right now, and we present three different presentations, maybe on different aspects of the grant and how it's working out and some of the outcomes from the grant. So you want to think about that. Think about, do I have, you know, fellow experts who I think would want to present with me and that we could do a really good job of presenting over 90 minutes? And then the other, of course, is the poster presentation. So we're going to talk a lot more about that also. But how do you begin? Next. Okay, so you want to think critically. You want to think, next. Let's see, you can put this whole thing up, Julie. Okay, so you want to think critically. Okay, who is your audience? Now, when you think about the annual conference from, that IFN has, there are various audiences. Of course, we're all forensic nurses, but there are many areas of forensic practice. So if your area of practice is in corrections, then you know that it's perhaps mainly the corrections nurses, forensic corrections nurses. If you, for us, it's the A&E SANE grant. We're looking for the audience of SANE nurses who we're hoping that we can support through to certification. So that would be the audience we want to attract. And there are many different audiences within IFN. And you will, hopefully, you've been to some of the conferences and you've met people from different areas. So just know for sure, who is it that I want to listen to my presentation, who I think will get something out of what I have to offer. What I'm offering, what I'm telling them is something new that I've learned. I've seen something on a clinical site that has raised an issue for me, a problem. I've done a literature search. I know all about this, and I am now attacking this problem in this way. So you want to be very clear with what you're presenting and to whom you're presenting. And is the abstract that you've written, have you written it in a way that the intended audience will understand what it is you're saying? So you can't be vague about it. Don't use rhetoric. Don't try to make it fancy in some way that people don't know what you're talking about. You want to keep it very clear, very concise. Okay, next. So you're going to write a purpose statement, and I'm going to be showing you look up some examples. And as I said, this will be recorded so you can go back and look at some of those examples. We're also going to be showing you a list of, and there are so many things available for you, links that are available that will help you write an abstract. But don't let it become too much of a big thing for you as far as thinking, oh my goodness, this is really difficult to write an abstract. What we're trying to get across to you is that it's not all that difficult. And once you write your first abstract or your second abstract, you will find that it becomes very easy. You really get an idea of what's the best way to write it so that the people who are reviewing it to accept or not accept will look at yours in a positive way and say this makes perfect sense and we need this at the annual conference. This will be a great presentation. So you start by talking about what is the purpose of this presentation. Keep it very clear, very concise, and as I said, do not use rhetoric. Do not, and be careful with using too many acronyms because various people from different areas of practice in forensic may not recognize those. So unless you know that this is an acronym, such as IFN, we all know if we're presenting at an IFN conference that we can use that one. But on the other hand, look at your acronyms and ask your mentor, ask your people you're working with, people you're asking to read your abstract for you. Ask them what they think. They, you know, does this make sense? Would you know what I'm talking about? And ask somebody even from a different area of forensic practice for them to read it and say, you know, if you were given this abstract, would you know what I'm trying to present and do you understand everything that's in the abstract? So double check the IFN. I believe the word count for this year is again 250 words and use those words wisely. So later we're going to talk a little bit more about how to use them and how to write this abstract wisely and using these, the word count, how to keep it. It can be 250 words. Never worry about making it 250 words. It can be less than that, but you cannot go over. So it has to be 250. And you want, because people don't want to, you know, they want to be able to look at your abstract and they want to be able to decide this is a presentation, this is a poster that I want to attend. Next. So again, writing a clear and concise purpose statement is very, very important. You ask yourself, why am I presenting this material? Why is what I'm writing important? You don't want to be presenting something that has been done time and time again, something that we all know, it's in the literature. It's been an accepted part of what we, it's been a part of what we it, part of our practice, part of our research, whatever. But why is it important? And you want to get that across to the audience. What do I want to accomplish with this presentation? Next. Okay. Submissions should be in the following areas. And we can help you with that. There are theory presentations where we're presenting practice or theoretical concepts. And then there's practice, it might be quality improvement, might be a case study, it might be programmatic, or it might be a practice project, or it might be an actual research to practice project. So there are many research program process processes going on right now. And you're going to see a lot of those presented at the IFN conference this next fall. And there are so how do you decide if you're new to it, and you're kind of on the edge, you don't know for sure, as you read over the requirements for being a theory presentation, a practice presentation, or a research presentation, you can ask somebody, one of the things that we discuss on the research committee, and all three of us are on the research committee, the IFN research committee, is that when potential abstract submitters have questions, that we are willing to answer those questions and to talk with you about, you know, what it is you want to present and which one of the categories it fits in. However, your mentors can also help you with that. So again, I want to stress how important I think it is for you to have a mentor to have an expert in your area that you want to present this abstract regarding that you have an expert that you can talk with that you can just say, take a look at this, will you and then fellow clinicians have them take a look at it and say, you know, what does this look like to you? Does this look like, you know, really practice? Or is it research? Or is it kind of both? Or whatever. So we can help you with that. If you have questions, do let us know. Don't be discouraged if you can't figure it out yourself. We'll help you decide and you want to be in the right area of submissions. So be careful with that. Okay, next. So there are two different types of abstracts. There's just the first I'm going to talk about is a descriptive abstract. And this is one that was presented. And it was about a forensic, the new concept of a forensic nurse hospitalist, which has not come about yet, even though I think we have many of our advanced practice forensic nurses working in this area of practice, but we have not yet established the forensic nurse hospitalist. And this was a group, including Virginia Lynch, who presented a article regarding the forensic nurse hospitalist. So this is the abstract from that article. And so, and this is a good example of one you could even follow that, you know, for the IFN conference. But if you'll notice, the whole abstract talks about forensic nursing in the evolving specialty, which is something that we're all interested in, because forensic nursing roles have been evolving over the past several years. And so the only thing I would suggest is that if you are, if you were rewriting this abstract, but you can use this as an example, is that it might've even, for a poster, it might've even been better to have the purpose of this poster, say, is to highlight the need and importance of the forensic nurse hospitalist and then describe, and then you could even break that up into two sentences. But I would've put, perhaps put that sentence, the purpose of this paper, this poster, up at the very beginning and bolded it. It never hurts to bold something. You don't wanna over-bold things, but you can sometimes, I think, for the purpose statement, it's often a good idea to bold that. So a descriptive abstract is used often for more general types of abstracts and for a more informal abstract. Now, you have to follow the guidelines for IFN abstracts, and you have to look at what it is they're requiring. Next. So another type of abstract, which is a little more informative, is the informative abstract. And that's where it's a little, it's more formal in that there are headings that the conference asks you to follow. And so for this one, they wanted an introduction, a method section, this was for a research project, and the results section, and then a discussion. But you'll notice about this abstract, what you'll notice is that it is very concise. It's very, very clear. It tells you exactly what this study was doing. And even though this is from a journal article, this is still one that could be used, that can be used for an abstract for a conference. And so you just need to follow those conference guidelines to see what is the exact format that the conference wants. And so for IFN, you're going to do that when you pull up the call, and you will then follow whatever guidelines they give you. Next. Okay, this is another abstract, and I put these in here because I thought, when you go back to take a look at what you wanna write for your abstract, it would give you some ideas to have a few that you could look at. But once again, use your mentor, use your fellow experts, and have people reading it, and go over and rewrite and rewrite as often as you need to. It's not that big of a document. It's just 250 words. And so you wanna make those words count. You want them to stand out to the person who's reading them so that that person absolutely wants to attend your presentation, whether it's a podium or a poster presentation. Next. So now I'm going to turn it over to Dr. Valentine, who will be talking with you about the nuts and bolts of the abstract. Dr. Valentine. Thank you, Dr. Sekula. Okay, so we're gonna get talking a little bit more on the nuts and bolts. When you go to the website, and I hope you realize that these strategies and tips we're providing, we're specifically talking about IFN Conference, but this can be applied to other conferences and submitting abstracts elsewhere. We just strongly want to encourage you to submit to the IFN Conference. When you go to submit, look at the focus or objective of the conference. So if you look at the website, it says after attending the 2021 International Conference on Forensic Nursing Science and Practice, participants will report increased knowledge about, and it lists five different points. The current state of the science and forensic nursing concepts impacting the future of forensic nursing, et cetera, as you can read there. So when I go to present to a conference, or if I'm presenting to a journal, I want to look and see what their focus area is, because that helps me to tailor my writing of the abstract. So for example, if you are writing about a new tool that could be, maybe it's an assessment tool that could be used, you could use some of the same phrasing that is listed here in your abstract, and then reviewers see that and they're like, oh, wow, this completely fits with the focus of what we want in our conference. So you could talk about that this new tool is a strategy to influence the future of forensic nursing, or this new tool helps to incorporate evidence-based strategies into a forensic nursing practice and care. So obviously you're not going to plagiarize and use exactly these, but kind of look at this and think of how can you tailor your abstract to fit the focus of this conference? All right, here's the link to the conference submission. You can just go to the website and you will easily see it there. And there's going to be a button that says learn more. And Dr. Sekula talked about the importance of reading that information, and that information is titled the call for abstracts. And that's how you find that. You're going to do learn more, and it will immediately bring up the call for abstracts with additional information. Then when you go to submit your abstract, it states on the website to use Firefox or Chrome. Just want you to be aware of that now in case you only use something else, you would want to make sure that you have a different laptop or that you install Firefox or Chrome. And yes, the word count is 25 words or less. And then again, like Dr. Sekula talked about the importance of submitting early, the deadline is February 15th, and that is at midnight Eastern time. All right, let's talk about the title. So when you think of the title, this is really huge because many times people will choose what conference, what session they attend based upon the title that catches their interest. So you want to have something that will generate and create interest. You also want, and Dr. Sekula kind of talked about, sometimes you read something and you're like, I'm actually not totally sure what this is, which can generate interest. But I think it's also good to accurately represent what is the content of your presentation. The guidelines are no abbreviations and title should be 15 words or less. If you go to the website, I noticed yesterday there was a typo and it said the title could be 75 words or less. That's a crazy long title, right? So that is a typo and just know that it's 15 words or less, which is pretty standard. And you want your title to be professional, but not boring. And generally I will write my abstract and then I'll write a title. And usually my first titles are really, really boring. And so then I have to look at my abstract, go back to my title, write it again, edit, rewrite, have somebody look at it. And I will tell you, I have learned the hard way on this. I presented at the IFN conference in Puerto Rico. And just know that you're competing against other sessions. You want people, you've worked hard, you want them to come to your session. And honestly, I was also competing against those beautiful beaches, right? So I had worked really hard on this presentation and I had five people show up. And one came and sat down and then got up and left. So I actually just had four people go to this presentation. And afterwards I thought, okay, what could I have done? And I looked at my title and my title was incredibly boring. I think that was a huge part of the problem is it was a little bit boring. It read as a very boring research presentation and I should have tied in that I was talking about the nursing implications, taking that research to practice. So I learned the hard way that we need to make our titles more interesting. So I'm gonna give you another example. So this last conference I presented on new developments in DNA analysis of forensic evidence in laboratories. So I could have had this title, growth and improvements in DNA analysis of forensic evidence in laboratories. And maybe for another conference that would have been an okay title, but it's a little bit of a snooze fest, right? So I changed my title to stuff you need to know, emerging trends in DNA analysis and laboratory processes. So hopefully you get the idea of, just write a title, but then this is like your sales ticket. You want people to come and see your presentation and you want your presentation, your abstract accepted. So really spend time on your title. All right, now let's talk about the abstract body. So again, 250 words, if something is only 250 words, that means that every single word matters and your word choice for every word matters. So there's two different types. I've written them a little bit differently than Dr. Sekula. She talked about a descriptive abstract. I have this as a summary abstract, both mean the same thing. In a summary abstract, you're gonna write in a paragraph form. It might be one or two paragraphs at 250 words. You still will want to have a purpose for your presentation and generally you will want a conclusion. I usually, for a 90 minute presentation, that is not generally going to be a purely research presentation. And so I will use, for a 90 minute presentation, I'll use a summary or descriptive abstract. And I also like to put in there methods that I'm going to use, that case studies, learning will be enhanced with discussion of case studies or participant discussion or feedback. So again, you're trying to sell your presentation. So you want to kind of let the participant know, if you come to this awesome presentation, these are the exciting things that we're gonna do to help with your learning. So you can include that. And Dr. Miyamoto is gonna talk more about the planning table. And these are things that you include in the planning table. But remember, participants aren't going to be reading your planning table where you list that you're going to be doing a discussion or case studies. So you can include this in your abstract body. Now, a structured or informative abstract, this is what I would use if I was submitting research or if I was submitting, so the 30 minute research presentation or for a poster. And these are just common headings or sections in a structured or informative. You can see background, again, you have 250 words. So this is gonna be short. Basically your background is what do we know now? Your purpose and aim of your presentation, your methods, your research methods. Was this a mixed method? Was it a exploratory retrospective study? And what were the methods used? And then your results and findings, very clearly and simply presented. And then for IFN conference, all of our research presentations, we need to tie back to practice. And so your discussion, or you can title that implications for practice, and then your conclusion. Now, with only 250 words, if you have these headings, they're going to count as part of your word count. So you may want to condense some of these. I certainly wouldn't have both purpose slash aim. I would choose one. You may want to have your conclusion worked in with your discussion or implications for practice. So you will want to reduce the word count on your headings or sections. And again, I would use a structured or informative abstract approach for 30 minute research or for a poster presentation. So let's talk about some tips to reduce word count. I will tell you that when I sit down to write, I have to kind of get out of my head that I have 250 words. I feel like the best approach is to just dump, just start typing what you want to do. I think it's far more valuable to be an excellent editor than an excellent writer at the beginning. So just write out what you want to include in your abstract. And then you go back as a really good editor, and then you really start looking at the word count. When you look at your sentences and look at, okay, how can I reduce my word count? Because writing concisely can be challenging. Some tips, start sentences with the subject or noun. Use active verbs. It just will make your abstract more interesting as well. And as this is a professional conference, really minimize use of adverbs and adjectives. And as you're writing, go back to your purpose statement. So Dr. Sekulow talked about the importance of writing a purpose statement. That's what you do first of all. And so as you're writing, you write and you go back and say, am I meeting what I want to on my purpose statement? Because sometimes we can get off on these tangents, especially if it's like a subject area that you're really excited about, or your research that you're really excited about sharing. And so you know a lot about this topic, but in a 250 word abstract, stay really focused on that aim or purpose. And here's some others that on more tips is, like I talked about, you're gonna be editor, you're gonna constantly refine, and then you're gonna look at removing unnecessary words. So frequently an unnecessary word is the. So I wrote out two sentences here, both have the same meaning, but you can see I cut the word count in half. So the first sentence, the findings from the study indicate that nurses may positively impact the patient's learning outcomes by providing both verbal and written information prior to patient's discharge. So rather than saying the findings from the study, so those five words, you can just state study findings, and that goes down to two, right? Now we know this is a nursing conference. So stating that nurses, maybe that's redundant. We know that our audience are nurses. So I took that out. So reduced amount would be study findings indicate improved patient learning outcomes with verbal and written discharge information. You can see, I didn't need that word both, right? And rather than saying prior to patient's discharge, I just wrote discharge information. So be a good editor and refiner and really look at each sentence and say, what can I cut out of this so I get the same meaning, but I can reduce that word count. So I just wanna show you just quickly some screenshots of what it is going to look like when you go in and you click that you want to submit an abstract. So this is just a screenshot from the website. You can see that my profile is listed there. So this will happen after you register and you will create, you'll include an email and you will create your own password. And then you will come to this screen. So obviously you're going to go to click here to begin a new abstract. Once you do that, you will be provided this other information that you will need to complete. And it goes in order, presenter information, the learning outcomes, presentation details, educational planning table and disclosures. So we're gonna be talking a little bit more about learning outcomes. Presenter information, you will be given the opportunity to present this in order of who's going to be primary and secondary author or how the author order will go. And this is something to discuss with, if you are presenting as a panel or a team, who's going to be first author so that you have that all established. You do need to list their contact information. So their emails, you need to list their alphabet soup behind their name. So make sure you have all of that information so that you can add that in. I'm next going to be talking about presentation details on the learning outcomes. That is part of this, when we look at that educational planning table and there are resources on how to write good learning outcomes that are right on the website. And just remember, they need to be clear, measurable, super important they're measurable and achievable. So when you even think back on our learning outcome that was at the beginning of this presentation, it said 80% of attendees, because that's measurable. So we wanna have measurable learning outcomes. So we're gonna next, I'm gonna switch into talking about the presentation details if you click on that number three. So when you go to that point, this is where you will copy and paste into the abstract summary. So you can see here down at the bottom, it has max of 250 words. And you see above that, it has the one sentence summary of session. This, we're gonna talk a little bit more about and then in the next slide, but when you think of that abstract summary, the 250 words, I always write that first and then tweak that and edit it the way that I'm like, okay, this is what I wanna say, I like my purpose statement. And then the one sentence summary of session, of the session, I do that at the end. That's actually the last thing that I write on my submission on this portion. So let's talk a little bit more about this one sentence summary. When we talked about what our challenges sometimes people face in submitting the abstract, this was brought up that sometimes people struggle with really capturing a one sentence summary of the presentation. So I want you to just think about when you go to write this, think about if you ran into a colleague in the hallway and they said, oh, I hear you're presenting at this conference, what's your presentation about? What would you just say to them? And say it out loud, sometimes it's easier to say it out loud than to immediately write it down. So think about if someone asks you what you're presenting on you're gonna tell them, what would you say? It also helps to look at your purpose statement. So Dr. Sekula shared this purpose statement earlier in an abstract, says the purpose of this presentation is to highlight the need and importance of the forensic nurse hospitalist and describe the multifaceted responsibilities of the role as a transformational leader in healthcare today. So that's the purpose statement. Your one sentence summary should not be a repeat of the purpose statement, but should capture some of that information. So you wanna focus on two things when you go to write your one sentence summary. What the first is, what is the presentation about? So if I were to write a one sentence summary for this, I would start off information on the need and leadership responsibilities of forensic nurse hospitalists will be shared because the other part of your summary is how. So what's the presentation about? And then how will the message be shared? So I'll put both of those together. My one sentence summary, information on the need and leadership responsibilities of forensic nurse hospitalists will be shared through PowerPoint presentation, case studies, and group discussions. That's 23 words. The one sentence summary is to be 25 words or less. So you really need to condense and say, this is what it's about, and this is how I'm going to do it. So this is an example of the poster scoring rubric. So I earlier said, if I was submitting for a poster, I would use these headings because these tie into our scoring. So as you know, the research committee, we have not just one, but we do a blinded review of the posters. And this is what we look at, significance and background, the objectives or research questions, the purpose statement, the methods and activities, the data analysis or evaluation methods are appropriate, and then the interpretations or conclusions. And Dr. Miyamoto is going to talk more about the importance of the visual presentation of the poster, but you can see this is really important. So these are equal amounts of points. And then the importance also, the application to forensic nursing research. And I just remembered one thing I meant to mention on the abstract, and maybe I have that coming up here, but there should be no identified information. Oh, here I have it right here. All the abstracts are blinded and peer reviewed. And so within your 250 words, you do not want to include any identifying author or institution information. Really important that you stick with that. Make sure you stay within the word limit. Have someone else review your abstract. Sometimes when it's in our own head, I know exactly what I want to say, and I feel like, oh, it's really clear, but it's because I'm filling in the pieces in my head that I'm not sure what I want to say to, right? So have someone else, and it really helps someone else that really doesn't, might be a wife or a husband or someone that, a good friend that maybe doesn't know that much about your field, have them read it. Say, does this make sense to you? And then again, we've repeated this multiple times, but write early, then edit, then rewrite, refine, and submit on time. So I'll leave you to the rest of this time, and then we'll have time for questions, and we also have some resources to share to Dr. Miyamoto. Okay, so that is a great overview for getting the abstract pulled together. And I think one of the challenges and the importance of preparing is that that part is really such a big focus and can take so much time that we sometimes forget that you'll get in to log in and the importance of doing this early, and there are still additional things that you must do. So the abstract is a big piece, get it done early, get it reviewed, because the submission itself may take some time, and there are pieces that we just don't want you to forget are pieces you must do, and don't want you to kind of hit a deadline and not have those pieces. So I'm gonna talk through the final submission steps. Next slide. Okay, so this is the educational planning table, and what I'm gonna share with you as we talk through this is what we put together for the educational planning table for this event. And it really, the purpose of the educational planning table has, is twofold. One is it really does help you think through why am I, what am I gonna be covering? How am I going to teach it? How will I make sure that people can actually take in the information? So it's a good thought exercise for you as you're planning your session. And the second part of it is it really allows IFN to offer continuing education units. So that's why there's a really clear structure to how this is done, and why some of those very key, is it measurable, is it achievable aspects are really critically important for the conference creators to be able to offer education as we go. But it's a great tool for you. So I would also just make sure you're thinking about it, and then you're aware of this as you're beginning to create your abstract and thinking about your presentation, because they really do go hand in hand, and those two things will lend into a better presentation altogether. So the first is, why is this topic? What is the content that you plan to cover? And those really can be bullets, so we'll go through each of these. Then thinking about how will I teach it? So Dr. Valentine talked about, I'm going to present case studies, and I'll do some of this through PowerPoint. But you may also be thinking about in how you teach it, how can you start a conversation and really put together something that is dynamic and interesting? So what are some of the tools that you can use? And that's part of kind of our teaching strategies as well. The last thing that is asked for are, what is the foundation for the work and the education that you're planning to provide? So what is that rooted in? And to provide three clear evidence-based references that the work is based on. Next slide. So the first thing that comes up when you go into the educational planning table, and it does not look like a table. So you're just getting questions, and these are exactly as they're stated in the application. And I'm going to give you an example of what we put together for this for these. So describing the current state. So what is the problem or issue that your educational presentation aims to solve? So go ahead to the next bullet. This is the example for ours. So for this presentation, the problem or issue is that new presenters need to have information regarding how to write an excellent abstract for a podium or poster presentation. And so this is the entire thing that we're hoping to provide and to give people an avenue and all of the information that they might need to do something that they haven't done before. So that's as simply as this can be put. And so when you're answering these, there's a text box, and you just need to be, again, concise and thoughtful about what the problem or issue is. It does not need to be many, many sentences. It just really needs to be one that is clear. Next slide. So the second question is the description of the desired or achievable state that this education will support. So this is really what is the main outcome that you would like to see happen after your presentation. So for our goal was increased knowledge about choosing a topic, creating learning outcomes, and writing a high-quality abstract for submission to IFN Conference. So it's really specific. This is what we hope that all of you who are attending, at the end of this, what you've gained from this presentation that you can directly apply to an abstract submission to IFN Conference. So your example will be at the end, if someone were to say, what do you hope that someone's going to take away? What are the big things that you hope someone will leave with? These are the things that you're going to put here as far as desired or achievable outcomes. Next slide. So the third is describe the knowledge gap that exists. So you can go ahead and put up the example. This is just really important that we want to talk about what the state is in the field. So for our presentation here is that we have recognized in the past that there are gaps in expertise and experience in writing winning abstracts for IFN Conference. And some of that is that we know that people have a lot of clinical expertise, but just may not have been ever given guidance around how to actually put that into an abstract that is clear and compelling. And so really, that's our goal in this one. Yours might be different. So let's say that you have recognized in your clinical practice that there is a gap in many nurses understanding about how frequently sexual assault victims experience strangulation. And so you may want to talk about that as a knowledge gap. So just take what your, the reason that you have brought this forward, what have you experienced either as a clinical problem or as a research problem that is important for you to share. And that's the one statement that you're going to put about the knowledge gap. Next slide. This is exactly as it looks in the submission process. So this is just a checkbox. You are determining whether you are filling a knowledge gap. So are you providing something new? And that can be that you are sharing knowledge about a program or new knowledge that has been generated from some research that you've conducted. It may be that you are going to educate people and hope that they will gain new skills. So a certain way that you approach your practice. Some other things that people can bring in and add to their forensic toolbox. There's another type too, that is really around practice. And some of the thoughts that I have in some of the conference presentations that I've attended where I think this is really put in place are where people do case review or photo review. And they really give the learners an opportunity to practice and think together and really kind of go over cases. So that could be another place. And you may have a combination of some of these. So you can certainly choose more than one. Next slide. And then you want the anticipated outcome for this educational activity. So for ours, and we have a couple examples and we have that very clear measurable of 80% would take some of this and apply it. But another is too, that at the end and once people get some of the content here is that they could articulate a clear description of a research or educational presentation in a concise format that fits the format of the abstract submission process for conference consideration. And the second was to describe best methods for sharing dynamic content. So that's something that we're gonna cover as well. So we're really putting that looking at the content that we're providing and then putting what we hope the outcome will be for the educational activity. Next slide. So topical content outline, and this really can just be bullets. You can go ahead and put up the, is that we wanna talk about exactly what you plan to cover during your presentation. So it may be that you are providing some background. You are going to teach kind of some tips and tricks. So you wanna actually put exactly what content pieces. So as you kind of build out and are thinking about what you're going to present, you'll take those sections and put them right in here. So for ours, we have kind of three logical places that we each have taken a section. So one was choosing a topic, determining the track and focus area, the purpose statement and writing learning objectives. The second was step-by-step review of abstract sections. And then the last is final steps and resources for excellent presentations. So when you think about your 30-minute presentation or a 90-minute presentation or your poster, what are the clear pieces that you are putting together as you pull the education together for your presentation? And those can be bulleted here as you put this in. Next slide. So the other important piece is thinking about how are you going to deliver this? And what are the strategies that you plan to use to actually get your points across? And you really should, and you must pick at least two, and you can certainly pick more. It's really common for people to begin with lecture or PowerPoint, unless you're putting on a panel discussion or something else. But there are lots of other things that you can layer in. And this is part of what we really wanted to focus on around kind of this dynamic presentation. So always important to think about integrating opportunities for dialogue or question and answer. I would encourage you to always put that and make space for it, because the most dynamic presentations that I've attended are those in which it really becomes a dialogue. We have a great opportunity in this conference to be with expert clinicians and people who are relatively new sometimes have the best questions and the greatest insights into our practice as well. And then you also have researchers. And so bringing those groups together and thinking about ways that we can really create an active dialogue is what is great about conference and really great about bringing us all together. So making sure you build in that time for question and answer, I would really encourage you to do. Some, you know, depending on the style of your presentation, you certainly can build in time for self-check or reflection or pairs working together. So if you're doing some sort of a session where it's a kind of a heavy practice session, you may build in some kind of team learning opportunities that are short and brief and give people a chance to kind of work together and get feedback. You can talk a little more about audience response system and ways that you can engage the audience. But to the extent that you can build some of these things in it can be really helpful in bringing a group together and having people engage in the education together. You may decide to use case studies. That's a great way for people to really kind of take the key points that you bring in and then for you to be able to show what that looks like in practice. You can provide opportunities for problem-based learning. Again, that's kind of stimulating the audience to think about things before you give them the answer. You might provide video clips and I would suggest if you do that, that they not take up too much of your presentation time, but really be kind of geared exactly toward something that is better seen than described. And then you can certainly come up with other strategies if they're not described here and describe them. And there's a box for that as well. Next slide. So references. And so this does not necessarily need to be references that you have created, but it can be the foundation for the work that you plan to present. So if there are some really good foundational articles that are really important and inform what you plan to share, you need to put at least three of those. And so that's an essential piece of this. And I would encourage you to really kind of be thinking about even if you are presenting something that is relatively new, there's still foundational work that you can find that fuels your thinking around that area. Next slide. Okay, so we're gonna talk about resources for a dynamic presentation. And we do have a list of resources that we will share at the end and hopefully something that people can use going forward. Next slide. Okay, so first, one of the things that I think is important about this presentation is that we really are trying to encourage people who have just an extreme enthusiasm for the work that we do. And that we're encouraging you to bring what you ideally know and are excited about and bring that level of enthusiasm because those are the most dynamic presentations and share what you love about forensic nursing and bring what you think you really uniquely know well or do well or kind of those pearls that you can share with others. That's a big piece of what people wanna see in this presentation. Next. So, I'm sure you've all been to conferences where someone sits and reads to you. And I think we can hopefully all agree that that is not compelling. You can post things, you can publish things and people can read them, but we really wanna see that you are intimately, that you know your material well. And if you can spontaneously share that knowledge you've practiced, it allows you to really one, connect with the audience. So you wanna practice your pacing, make sure that people can have time to digest what you're saying. So that's that speaking slowly. It's something I always have to work on because I do get excited and often can kind of begin to speak quickly. So that practice piece is really important to slow it down. But if you're reading, you certainly can't engage with the audience and see, are they connecting with you? Do you get some head nods? Do they understand? Or do they look confused? If they look confused, then that's a moment where you can kind of backtrack and even ask the question. So again, it's that engaging the audience. Was that clear? Hopefully you've practiced with some colleagues, some friends, and maybe some people who don't know your practice area so that you can see if you have explained all of the background and the things they might need to know so they can follow your presentation from beginning to end. So that's another important reason to not be reading. We don't want you to hide behind. We want you to be looking, connecting and seeing because it's really rewarding to see that people either are nodding in agreement or kind of you can see that they go, oh, aha, like that piece of something that you put out there really resonates with somebody. So that's another important piece. Next. And you want to get people to be engaged. And so the most fun, both from being somebody who watches presentations or the times that I've presented is when I feel like there are questions and people are interested. I want it to be a dialogue. It enriches my work. I always learn from the people that are part of the audience because it really, if we do this well, it is an exchange of ideas with others at conference who often share a lot of expertise and may have thought of something that you haven't thought of that will better inform your work. So thinking about how will we not just have passive listeners, but how do we get people to really engage with us as we present? Next slide. So I think that we know that the people that are most interesting to listen to tell us a good story, right? And if we think back to when we first in grade school were being taught how to formulate a story, right? It has a beginning, it has a middle and it has an end. And so in that beginning, there are certainly certain things that we all may have in common, people who are attending the conference. Hopefully everybody has an interest in forensic nursing, but as Dr. Skoula said, some of us are death investigators and some are sexual assault examiners. And so there may be different lenses. So make sure that as you start to tell your story, that you give people the appropriate background. What do they need to know to actively engage throughout your entire presentation? So we want to have a good setup. They need to know something about you. What's your background? You know, where are you practicing? What kind of research do you do? So they need to understand a little bit about your trajectory, and then they need to understand the background that is the beginning of your story. The middle is sort of the content, and what is it that you can share? What are the big kind of content takeaways that are important? What's your purpose for being there and saying, I have something that I want to share with all of you? And then we also want to have an end. So we want to be able to sum things up, and one of the things that I think are the, you know, especially when we talk about the work that we do, and a lot of it is emotionally difficult work, is to think about how can we wrap things up with some good key takeaways? What are the few things? So I always want to wrap up with, here are the main points. This is, if you took nothing else away, here's what I would love for you to really understand, and potentially provide, like, the pathways forward. What do we need to, what do you, as the presenter, hope that our group can think about to advance the field or move this work forward by another couple steps? And those are other great places that you can engage the audience to help kind of round that out. What are the next steps, and what else does everybody else see? So that's kind of your beginning, middle, and end. Hopefully, you are choosing to present on things that you know really well, right? You're not going to research a new topic and present it here for the first time. This is something that you feel really good, that you have something important to share, and that you know that area well. When we think about slides and visuals, they should just really be a guide, right? They're more of a marker for you, so you don't forget something important that you wanted to say, and hopefully something that's visually pleasing to the audience, but not distracting so much that the audience stops looking at you. That you are the source of what you want to provide, and the slide is kind of an anchor and a placeholder and keeps you moving along. But you don't want people reading your slides while they're trying to listen to you. So again, just kind of finding that as, it's a guide. The next is engage the audience. I'm going to try and give you some specific ways of doing that, but it's good if you can put your presentation together and go back and be thinking about where could you insert things. If you've been talking for a few minutes, of course webinars are challenging and I can't see all of you, but how could you engage the audience instead of just you speaking? I'm going to give you a couple things to think about, and a lot of you are likely educators, or even if you're not an educator in a formal setting, you are teaching other nurses that are coming behind you as forensic nurses, so think about how you do that work and how you teach others. You want to pace yourself and time yourself and practice. So I often find myself, if I am presenting, talking to myself in my hotel room sometimes before the presentation, hearing words that come out of my mouth and I stand up so that I really try and kind of get that feeling of presenting in front of others. And I sometimes will hear things come out of my mouth that I'm like, oh, I don't like the way that sounded. If I hadn't practiced it out loud, as I do that, I can learn what I might want to cut out. It also helps with kind of practicing your time in a way that you don't get stuck halfway through your presentation and your time is up. So make sure you do that. And again, Dr. Scola talked about the importance of really accepting good feedback from colleagues. So it's a place where I hope my colleagues will give me lots of feedback so that when I get to the conference and can present, that it is a well-polished thing and I'm not doing it for the first time. So as we talk about presentation visuals and most, you know, so many presentations really are fueled by PowerPoint and some of them are very dense and way too much content. But it is nice to have a guide. One, it keeps me from looking down at a paper and saying, oh, what was I going to talk about next? I don't want to forget something. So I model my slides to really be that guide. You can use PowerPoint, but I would also direct you towards some other PowerPoint alternatives that, you know, take a little bit to learn but may be, you know, a much better visual canvas specifically is one that I've just started playing with and provides all sorts of kind of more infographic sorts of things and really kind of clean and sleek slides that are not so focused on text. So as you think about how to tell a story, that may be a good method. Prezi is another. You know, again, it takes some time to learn and, you know, some of that is just depends on what kind of a style you have and what you're trying to communicate to the audience. But I would look at, you know, a number of different things. We don't always have to get stuck on PowerPoint. Go ahead next. I put this here because I think it's really compelling when we think about slides ideally and, you know, in working with people who are not always academics but business people, you know, say if you should be able to convey your message in five to ten slides. Now that's difficult sometimes in academic settings. But if we really want to look at what social media has taught us is truly that a picture is worth a thousand words. So can we instead of building out tons of text, anchor our ideas by pictures and allow those to kind of create a brain stimulation for our learner and then wrap into that what we're actually saying. Then they can listen to what it is that you have to share. And that doesn't mean that you can't anchor some of those things with bullets. But I just think we especially in conference settings do not want to put a scientific paper on slides. We really want to be there to share what are the key bullets, what are the important nuggets of information that we want to share and hopefully that we can share how that informs our practice more by storytelling because that's what's compelling. People can read your paper separately. But you really want to kind of get your main points across and do that in an interesting way that doesn't detract from what you're saying. Next slide. Okay. So some ways to engage the audience. And this is not always easy to do. But I think we finally have some really good tools that help make it easier. Some of the challenges are that people like to be anonymous in the audience. Adult students do not like to be called on necessarily. But there are ways that we can allow people to be anonymous and still participate. So some of the tools that I use are like question and answer tools. Before I share what the outcome is or the content piece, I might ask people a quiz that they can do on their cell phone. So slides, slides, slides, slides,

abstract submission

poster presentations

podium presentations

International Association of Forensic Nurses

mentorship

high-quality abstract

descriptive abstracts

word count reduction

educational planning table

dynamic presentation

engaging the audience

visuals

IFN conference